Pine Street Inn Assistant to the Women's Inn Shelter Director, 18-290 in Boston, Massachusetts

Assistant to the Women's Inn Shelter Director, 18-290

Department: Women's Inn

Office: Albany Street

Location: Boston, MA

Position Type: Administrative

Hours/Shift: Morning - First Shift

Employee Type:: Regular Full-time

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SCHEDULE:- 32 hours, Monday - Thursday, 8:30 a.m. - 5:00 p.m., (flexible schedule) with some early morning, evening and weekend hours as needed


JOB DESCRIPTION:

The Assistant provides day to day clerical support and data driven administrative support to the Women-s Inn Shelter Director. The Assistant is highly detail oriented and maintains a well-organized and efficient office, including the establishment, implementation and maintenance of office systems that assist in effective program operations. The incumbent will be the departmental point person for several initiatives, including support with data analysis, outcomes reporting, and contract management. Specifically, the Assistant coordinates program logistics, administrative, project, and meeting management, meeting and document research preparation and distribution, internal and external constituent stewardship, and numerous administrative tasks including meeting scheduling and attendance, note taking, filing, report development and communications. The Assistant works effectively and collaboratively with all departments and staff, and supports the Women-s Inn Shelter Director-s direct reports as needed.


REQUIREMENTS:

  • Bachelor-s Degree

  • Minimum of three (3) years- experience in program management activities

  • Fluent in 2010 MS Office Suite, applications (Word, Excel, etc.), email, and internet browsers

  • Highly detail oriented

  • Excellent oral communication and interpersonal skills are essential

  • Experience in maintaining confidential records and information

  • Experience in prioritizing tasks and meeting deadlines in a fast-paced environment

  • Experience working in a team-oriented environment

  • Superior organizational, written and verbal communications skills and demonstrated project management experience

  • Demonstrated commitment to Pine Street Inn-s mission, positive approach to change, promoting best development practices

  • Ability to sit for long periods of time

  • Ability to access different building locations and program sites

  • Requires stooping, bending, and stretching

  • Ability to use a computer for email, word processing and spreadsheets; and other office equipment (fax, copier etc.) as needed

  • Ability to respond quickly and calmly in emergency situations


PAY:- $19- DOE

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