Dana-Farber Cancer Institute Admin Support Specialist II in Boston, Massachusetts

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The Department of Data Sciences seeks an experienced Administrative Support Specialist to join a strong administrative and grants management team. This is an ideal opportunity for an enthusiastic and dynamic individual who seeks to support a busy research group.

  • Primary administrator for a senior faculty member and their lab; responsible for calendar, lab meetings, and miscellaneous tasks;

  • Coordinates complex travel arrangements, including processing expense reports and tracking reimbursements;

  • Plans and coordinates both internal and external meetings and seminars, including complex calendar management, meeting logistics, and material preparation;

  • Facilitates communication and coordination across the group, thereby promoting a positive and collaborative work environment;

  • Maintains publications lists and works with PMCID system for both the PI and lab;

  • Develops and maintains administrative systems to streamline functionality of the group;

  • May be responsible for updating the lab website content;

  • Ensures smooth integration of the research program by anticipating the needs/problems of the group and proactively implementing solutions;

  • Maintains relationships and facilitates communication with key collaborators, including interfacing with faculty and scientists

  • Works very closely with administrative colleagues at this level within DFCI and throughout the community;

  • May participate in department-wide responsibilities.

  • May be asked to cover for other administrative support staff during absences.

  • Perform duties related to other special projects as required.

  • Bachelor's degree preferred, and a minimum of 3-5 years relevant experience in an office setting providing administrative support desired. Experience working in a medical, academic setting, scientific research setting, or comparable business environment is highly preferred.

  • Experience providing calendaring support for a senior leader highly desirable.

  • Excellent organizational and time management skills highly desired; good judgement and the ability to work independently and as part of a team.

  • Excellent written and verbal communication skills.

  • Demonstrated ability to draft reports, correspondence and other administrative documents as needed.

  • Demonstrated ability to organize meetings and carry out complex scheduling.

  • Ability to exercise critical thinking, problem-solving and conflict resolution; ability to anticipate problems and identify possible solutions, including developing a plan and implementing solutions.

  • Self-motivated, attentive to detail and flexible.

  • Extensive expertise with MSWord, Excel, and PowerPoint. Website content management experience and experience with project management software such as Smartsheet or Trello as desired but not required.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

Job ID: 2019-13673

External Company URL: www.dana-farber.org