Experience Inc. Jobs

Job Information

University of Colorado Center Manager in Aurora, Colorado

University of Colorado Denver l Anschutz Medical Campus

Colorado School of Public Health | Rocky Mountain Prevention Research Center

Job Title: Center Manager

Position #767114 – Requisition #17307

**Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

/ /

Who We Are:

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient’s bedside. Read CU Anschutz Quick Facts here.

The /Rocky Mountain Prevention Research/ Center has an opening for a full-time University Staff (unclassified) /Center Manager/ position.

/ /

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

Program Managers are responsible for the day-to-day operation of a program, function or work unit, including the development and implementation of processes consistent with college, school or departmental strategies and processes. These positions typically do not supervise others.

/ /

Job Summary:

The Colorado School of Public Health (ColoradoSPH) is uniquely defined by its history, and collaborative identity across three universities (the University of Colo rado , Colorado State University and the University of Northern Colorado) and the associated collective strengths. The mission is to protect and promote health across Colorado, nationally, and globally through education, research, and practice activities.

The Center Manager is an integral member of the RMPRC team. This position will work closely with the Center’s leadership in the development of center infrastructure, with oversight of certain Center Operations, and will develop and manage Center and project-level budgets, as well as provide grant support, including processing of grant applications, progress and final reports, carry over requests and other documentation required by funding agency/organization. This position will coordinate and communication with University, School of Public Health Staff and Central Departments; Human Resources, Office of Grants and Contracts, and Finance and Procurement to ensure policy and procedures are followed. Additionally, the Center Manager will train and communicate these systems to support the staff and work of the Center. This position will provide process analysis in order to plan for management of future projects; improve workflow and work efficiencies; and determine changes needed in order to avoid repetition of errors.

Examples of Work Performed:

Center Operations

  • Responsible for training staff to perform general administrative duties and support for the programs and Center-wide activities, including purchasing, SOWs, ProCards, mileage, travel arrangements, official functions, OIT, facilities, and transportation.

  • Organizes and maintains a tracking system of all RMPRC activities used in reporting and Center evaluation pieces.

  • Develops and oversees the maintenance of organized filing systems for all Center documents.

  • Provides direction, oversees general administrative tasks, and monitors the distribution of efforts across projects.

  • Responsible for ensuring the smooth coordination between administrative staff and the activities in the Aurora and satellite offices.

  • Attends regular, standing RMPRC meetings, as needed.

  • Supervises administrative student(s) and employee(s) when assigned, includes conducting annual performance reviews.

Budgets, Finance and Grant Support

  • Works closely with the Center Director, Associate Director, Center Manager and Project Managers to develop and oversee center- and project-level budgets.

  • Administers grants against established budgets and develops and implements systems that provide RMPRC staff and researchers with accurate financial information and budget projections.

  • Prepares analytic reports comparing actuals to budget and advises alternatives and recommends solutions related to solvency and expenditure issues.

  • Conducts research and provides recommendations in making resource allocation decisions, such as those regarding facilities, personnel, and operational procedures.

  • Responsible for overseeing expense tracking spreadsheets to monitor and complete journal entries and reallocations, providing accurate budget tracking for the Center annually.

  • Develops budgets for and oversees the timely processing of grant applications, progress reports, carryover requests and other documents required by funding organizations.

  • Works with the Grants Life Cycle Manager and the Office of Grants and Contracts to ensure compliance with applicable policies and procedures required by all funding sources.

  • Develops budgets for and oversees the timely processing of grant applications, progress reports, carryover requests and other documents required by funding organizations.

Policy

  • Maintains a working knowledge of University fiscal, personnel, and procurement policies, and serves as the Center’s central resource for policy questions.

  • Researches and interprets policies and procedures and suggests actions to be taken or procedural solutions that support the goals of the Center while providing appropriate stewardship of University fiscal and legal responsibilities.

  • Develops and implements internal RMPRC policies, including those related to personnel and fiscal matters.

Planning

  • Provides assistance in developing and documenting Center priorities to inform the planning, implementation, and follow-up of Center activities.

  • Coordinates Center activities, including being responsible for planning and implementing Center- wide events including CDC site visits, State and National Advisory Council meetings, and Center-wide trainings and retreats. S/he creates agendas, handles logistics, & regularly provides follow-up and reminders to maintain the smooth flow of information between stakeholders and to ensure goals are met.

  • Handles logistics and regularly provides follow-up and reminders to maintain the smooth flow of information between stakeholders and to ensure goals are met.

Communications

  • As a member of the RMPRC Management Team, develops and distributes communication plans across Center programs regarding funding, staff issues, policy changes, process, personnel, growth, etc.

  • Oversees the development and the updates of the RMPRC Orientation Manual and bylaws.

  • Responsible for the development, implementation, and maintenance of Center-wide communication tools including the RMPRC website, brochures, project information sheets, fact sheets, newsletters and RMPRC annual report.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications:

  • A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

  • The position requires extensive, diverse experience, including direct responsibility for office management, budget, financial, and grant management.

Preferred Qualifications:

  • At least 2 years of experienced with University of Colorado fiscal policies and procedures.

  • 3-5 years’ experience managing budgets and coordinating financial activities, grant administration.

  • Experience with project management support for research teams including creating activity planning and sequencing, setting timelines, scheduling meetings, taking minutes, organizing and storing documents, collecting biosketches, creating tables and graphs, preparing reference lists, and assembling final grant documents.

  • Advanced experience with Microsoft Office programs such as Word, Excel, and Outlook; Experience should include developing and setting-up spreadsheets and databases for reporting and tracking purposes and developing letters and complex correspondence.

Competencies:

  • Ability to communicate effectively, both in writing and orally.

  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  • Demonstrated commitment and leadership ability to advance diversity and inclusion.

  • Ability to plan, execute, monitor, and provide quality control for documents and final grant preparation, to ensure deadlines are met.

  • Outstanding organizational skills and the ability to establish priorities and to coordinate multiple highly detailed projects simultaneously.

  • Ability to problem solve, create innovative systems for organizing; and delegating work.

Salary and Benefits:

  • The salary range for this full-time position has been established at $70,000 to $74,000 and is commensurate with skills and experience.

  • Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

  • Benefits: https://www.cu.edu/employee-services/benefits.

  • Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

Diversity and Equity:

  • Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

  • The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

  • The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Job: *Business Services

Organization: *U0001 -- DENVER & ANSCHUTZ MED CAMPUS

Title: Center Manager

Location: Aurora

Requisition ID: 17307

DirectEmployers