USG Corporation Shared Services Administrator in Auburn, Washington

DESCRIPTION/RESPONSIBILITIES: Job Description: The Shared Services Administrator (Financial and Non-Financial) is responsible for overseeing the activities and operations of administrative services in the areas of general administration, financial analysis, and business support for the plant. Key Duties and Responsibilities: Non-Finance General Administrative * Collects and distributes mail. * Files reports, HR documents and contracts. * Orders office supplies. * Coordinates and administers vending, uniform services. * Manages the USG boutique (merchandise and apparel) * Coordinates/schedules All Employee Communication Meetings and documentation follow-up. * Assists with coordination of plant recognition programs (service awards, above & beyond, etc.) * Assist with distributes benefits information (postings, handouts, etc.) * Orders New Hire Orientation Forms/Paperwork. * Conducts/supports new employee orientation process. * Distributes benefit or HR information, as required (i.e. post notices to plant bulletin boards). * Other general administrative duties as needed. Plant Specific Responsibilities * Assists with HR/Benefits newsletter/communications * Coordinates logistics for meetings and plant employee events * Other duties as needed Confidential Administrative Tasks * Maintains misc. employee information. * Ensures compliance with all company guidelines/plant practices as pertain to HR/Employee Relations work. * Assist with time entry and payroll entries. Safety * Supports medical monitoring. * Tracks Safety Incentive Program Activities (plant specific). * Support and manage accident cases. * Supports Model Program administration (plant specific). * Tracks training and perform training administration. Finance * Accounts Payable - assist with Oracle receiving and creating requisitions. * Resolves invoice exceptions. * Performs annual 1099 reporting. * Sets-up and maintains new supplier. * Performance special handling processing. * Tracks freight receivers for AP processing, General Bookkeeping. * Conducts safety shoes & prescription glasses administration. * Supports financial documentation filing and maintenance. * Supports month-end closing activities, as required. * Supports tax exempt/resale certificates. * Performs accrual rebuild report and processes write-offs (as applicable). * Prepares for audits. * Ensures compliance with all company guidelines/bulletins as pertain to back office. REQUIRED SKILLS: Qualifications *Excellent verbal and written communication skills. *Ability to identify issues and respond proactively. *Multi-skilled employee with critical thinking skills. *Strong attention to detail. Ability to multi-task with good organizational skills. *Understanding of general Human Resources practices. *Basic accounting skills. *Strong computer skills including Excel and Word. *5-7 years' experience in a similar administrative role preferred VEVRAA Federal Contractor Request Priority Protected Veteran Referrals Equal Opportunity Employer-minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity