Georgia Employer LEGAL COORDINATOR/LEGAL SECRETARY in Atlanta, Georgia
Compassionate care, uncompromising service and clinical excellence - that's what our patients have come to expect from our clinicians. Kindred at Home, a division of Kindred Healthcare Inc., is the nation's leading provider of comprehensive home health, hospice, and non-medical home care services.Kindred at Home, and its affiliates, delivers compassionate, high-quality care to patients and clients in their homes or places of residence, including non-medical personal assistance, skilled nursing and rehabilitation and hospice and palliative care. Our caregivers focus on each unique patient to deliver the appropriate care and emotional support to our patients and their families.Department Administrator Role:Billing: responsible for overseeing the processing of approximately $16M in outside law firm invoices; run reports to assist with managing spend and budget planning; communicate with outside counsel regarding any questions/ discrepancies with invoices.Paper invoices: record each invoice on the legal invoice tracker; prepare for attorney review and approval; copy and/or scan; send originals to Accounts Payable.E-billing: maintain e-billing system, which includes adding new uses, adding new vendors, verifying timekeeper rates (with attorney review/approval); running miscellaneous reports.Legal database: serve as the STARS database contact, which includes adding new users, training new users, and act as a liaison with I/S during updates and issues.Maintain database to ensure accurate transmittal of information to the e-billing system.Assist with the development and maintenance of an internal legal resource management system.Service of Process (SOPs) and other: receive, log and distribute SOPs for lawsuits, complaints, and garnishments served against the Company via CT Corporation, US Mail and/or hand delivered.Administrative Support RoleProvide day-to-day administrative support, which includes: calendar management, schedule conference calls, travel arrangements, maintain conference room calendar and department PTO calendar, order office supplies, and routine office tasks such as open/distribute mail, copy, scan, fax, file.Personnel Administration:Maintain department employee files.Handle all aspects of new hire on-boarding: office/cubicle space, computer equipment; mobile phone (if applicable); desk phone; chair; office supplies.Process Personnel Action Requests (PARs) for promotions, transfers, and terminations.Process paperwork for internal moves.Maintain organization of the Law Library; send files to off-site storage as necessary and maintain list of off-site files.Enhance attorney effectiveness by ensuring availability of resources.Required SkillsHigh school diploma. Associate or bachelor's degree desirable.10 years as Executive Administrative Assistant or Law Department Administrator.Demonstrated ability to maintain confidentiality and handle confidential data with integrity.Proficient with STARS, Microsoft Word, Excel, PowerPoint, Outlook and other database systems.Familiar with WorkShare.Strong written and verbal communication skills.Strong organizational skills and attention to detail.Ability to handle multiple tasks and work independently.Ability to work with individuals at all levels of the organization.Ability to work flexible hours.Required ExperienceMONAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.