Emory University Coordinator, Program in Atlanta, Georgia

Description

JOB DESCRIPTION:

Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans. Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement. Conducts research and gathers information to develop various publications. Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program. Assists in developing and coordinating program-related conferences, conventions, or meetings. Monitors expenditures and may participate in the budget planning process and prepare financial reports. May assist in identifying funding resources and developing fund-raising strategies and initiatives. Prepares operational and statistical reports. Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers. Performs related responsibilities as required. This is not an administrative support position.

MINIMUM QUALIFICATIONS:

Bachelor's degree in a field related to the program and two years of related experience , or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS:

  • Proven ability to work effectively in teams

  • Proven ability to exercise excellent judgment and outstanding problem-solving skills

  • Excellent interpersonal and communication skills

  • Exemplary ability for collecting, synthesizing, displaying, recording, and effectively communicating quantitative and qualitative data

  • Outstanding organizational management and multi-tasking skills

  • Proven ability to pay strong attention to detail and meet deadlines

  • Proven ability to garner widespread participation among faculty, staff, and students in processes

  • Experience with online examination software systems

  • Expertise in use of common computer applications such as Microsoft Access and Microsoft Excel, and proficiency in additional databases and technology

  • Experience in medical education

  • Experience/proficiency in databases and technology

Additional Details

WORK DIRECTION:

  • Assessment Coordinator

  • Support assessment activities for School of Medicine MD program

  • Assist with exam creation for modules directors and faculty for the MD program

  • Administers exams for MD curriculum

  • Work with IT to ensure that examinations and evaluations are organized and administered efficiently

  • Prepare regular reporting on assessment outcomes

  • Enter, monitor and track assessments across the MD program, data management and communicates updates and deadlines for assessments/grading

  • Responsible for systematic collection of data, data analysis/management, and data display tools

  • Support course directors, faculty, staff and students during student assessment

  • Schedule rooms for assessments and create/distribute assessment schedule

  • NBME/Aquifer Liaison for faculty, staff and students

  • Step Score Tracking for MD program

  • Society System Coordinator

  • Coordinator support for society system

  • Coordinate logistics and documentation for leadership council meetings, grand rounds, advisor meetings and retreats

  • Create/maintain society newsletter

  • Small Group Process Groups Coordinator

  • Coordinator support for SG Small Groups

  • Coordinate schedule, logistics and documentation for SG Small Groups

  • Manage Canvas and OASIS

  • Subcommittee Staff Member

  • Committee support for Assessment Subcommittee

  • Coordinate logistics and documentation of committee activities

  • Will be a non-voting member of the Assessment Subcommittee

As a member of the medical education team, under the Office of Medical Education and Student Affairs (OMESA), this position will assist in coordinating and working in events such as:

  • White Coat Ceremony

  • Orientation

  • Medical Education Day

  • Research Day

  • Match Day

  • Graduation

  • Other events, as necessary

WORK ENVIRONMENT: Office environment with most of the time spent at a desk using a computer

ORGANIZATIONAL LEVEL (reporting structure within department/division): OMESA Department-Medical Education division

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Job Number 33055

Job Type Regular Full-Time

Division School Of Medicine

Department SOM: OMESA: UME

This position may involve the following Health and Safety issues: Not Applicable

Job Category Business Operations

Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322