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Jacobs Administrative Assistant - Legal and Contracts in Arlington, Virginia

Administrative Assistant - Legal and Contracts

Description

The Buildings & Infrastructure Line of Business is a global network of employees, which serves both the private and public sector. Our employees work to shape the communities we live in by creating world-class projects that transform the future development patterns of those communities. We provide our clients award-winning planning, engineering, architectural and interior design, construction and program management, and design-build project delivery. The Jacobs business model allows us to successfully service our clients, leverage our integrated services, and provide our employees with growth opportunities while delivering global solutions to our client’s local programs.

We consistently receive high rankings from Engineering News-Record (ENR) in many classifications, including the categories of Top Design Firms, Top Contractors, Top Green Buildings Design Firms, and Top Transportation Companies.

Our team has an immediate need for an experienced Administrative Assistant whom will be responsible for a variety of administrative/clerical support tasks supporting the legal and contracts management staff.

Duties include:

  • Provide administrative support to Senior Counsel and contracts management staff

  • Perform a variety of routine and non-routine administrative and clerical tasks

  • Maintain files

  • Answer telephone, take and relay messages, screen callers and direct calls accordingly

  • Process invoices

  • Copy documents and materials

  • Make travel arrangements

  • Assist in maintaining claims and litigation database

  • Prepare contract revisions and review documents to ensure negotiated changes were made

  • Assist other administrative assistants as needed

  • Perform other responsibilities associated with this position as may be appropriate

Qualifications

  • High School Diploma/GED (Bachelors Degree preferred)

  • United States Citizenship

  • 5 years related administrative experience required

  • Experience in a legal, architectural/engineering firm, environment or similar field preferred

  • Self-motivated, competent in office administrative procedures

  • Proficiency in grammar, articulate speech and accuracy in typing and computer skills required

  • Must have good organizational and time management skills for working multiple task assignments received from multiple sources; good human relations skills, and professional appearance

  • Must be able to work occasional overtime

  • Windows environment experience; proficient in Microsoft Word, Excel, and Powerpoint required

At Jacobs, we help prepare people for new opportunities and challenges. With positions at every level, openings in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive. From our competitive benefits program to our Health and Safety initiative of Beyond Zero workplace injuries, we believe that you'll find a flourishing career here at Jacobs.

Note to Virginia Job Seekers: Jacobs ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact the Human Resources Director at our Arlington, VA office at 571-218-1000. Persons with hearing-and speech-impairments can contact Jacobs by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a background screening, drug-free workplace.

Primary Location United States-Virginia-Arlington

Req ID: BIA0005CM

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