EY Administrative/Virtual Executive Assistant – Adelaide in Adelaide, Australia

Administrative/Virtual Executive Assistant – Adelaide

Core Business Services

Requisition # ADE000AK

Post Date Nov 22, 2018

Join our Enterprise Support Services (ESS) team and you will provide comprehensive, quality administrative and support services for all of our EY member firms. Our ESS professionals span a wide range of vital roles, from administrative support to facilities management, creative design, file management and emergency preparedness.

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

About the opportunity

The objective of this role is to provide administrative and secretarial services virtually to senior executives within Oceania, primarily Executive Directors and Senior Managers within Oceania

You will be required to form part of a virtual and onsite team based in our offices in Adelaide, providing high quality, consistent and efficient administrative support in line with a set scope of services. These services will be delivered in a proactive and collaborative manner, across multiple geographies and areas around the business.

We pride ourselves in providing exceptional customer service and as a guide you will be involved in the following administration/executive assistant tasks:-

  • Dairy and Calendar management

  • Travel Management both Domestic and International

  • Expense processing, adhering to firm deadlines

  • Meeting scheduling and logistics, including catering and meeting room reservations

  • Data entry for our in-house client relationship management database

  • Assistance with Event Management coordination and logistics

  • Document management, including document creation, editing, proof reading as examples

  • Various ad hoc administration duties such as organising company research, payment requisitions or organising business cards as examples

Our team processes are well defined and full training on the EY process will be provided, however to be right for the role you will likely have the following experience:-

  • Minimum 2 to 3 years of work experience in a team environment and/or handling secretarial services;

  • Proficient in MS Office (Word, Excel & PowerPoint) and MS Outlook

  • Excellent organisation skills and the ability to multi-task;

  • Effective problem solving methods;

  • Excellent desktop skills;

  • Be a strong communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients;

  • Self-driven and motivated to work independently;

  • The ability to flex to customer and business needs

The positon holder will perform other responsibilities and tasks as required to achieve the agreed performance outcomes.

About us

EY is a global professional services service organisation providing advisory, assurance, tax and transactional services. We are committed to doing our part in building a better working world, to help create wider economic and social benefits today, and a strong legacy for a better tomorrow.

Apply now

The preferred applicant will be subject to employment screening by Ernst & Young or by their external third party provider.

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